Employer Outreach – April 2026

OPERS Reporting Reminders

• Please keep OPERS employer contacts and ECS users lists updated as personnel changes are made. This can be completed in ECS by a delegated administrator at your entity, or by contacting Employer Outreach.New fiscal officers should set up a new ECS user account associated with their name and should not use the accounts of previous fiscal officers.
• 2026 Report of Retirement Contribution and corresponding member and employer liability payments are due as listed below:

• If you receive reporting Error Message “Employees listed below have been marked inactive and require updates in PPE Code Management before they can be included on the current report,” please do the following to correct the error.
  
  Log into ECS, click “Online Reports”, and then click “Pay Period End Code Management”. Type in the employee’s SSN and click “Search”. The last pay period information will be displayed. Click the checkbox next to “Incorrect Code Submitted in Contribution Report”, and then select “Leaving Seasonal” from the dropdown menu. Click “Continue”, “Submit” and then “Done”. On the report, include a Pay Period Begin (PPB) code of “Return Seasonal”.
  
  A list of Pay Period Begin Codes and Pay Period End Codes and their appropriate uses is below. Please be sure to use end codes on reports when employees are terminating or leaving for the season. Failure to apply end codes can affect re-employed retirees’ access to their HRA.

• To generate a list of the pay period dates associated with your pay frequencies, use our Pay Frequency Calculator.
• Payment Frequency codes are lsited to the right:

• ECS now allows for searches of previously submitted ECS reports beyond the 2-year search period. When you select Online Reports, there will be a field titled Search Report List under the View Reports tab. When you select the Search Report List option, you will be taken to a new screen where you can search for ECS submitted reports by Employer code, Submit date, Reporting End Date, and Report Type. The 2-year search function will also remain in ECS.
  
  You will also be able to search for the Form-A, ARP-2, and SR-6 forms that were submitted in ECS greater than the current two-year lookback period. When selecting the Online Forms and View a Form, you will see the current option Submitted Form List. When you click on the Submitted Form List, you will be directed to a new search page. On this page you have the option to select “Search” without entering any search criteria, and the system will bring back all forms submitted on ECS within the past 2 years.
  
  You can search for specific forms by Submit Date, Employee’s SSN, Employee’s Last Name, Employee’s First Name, and Form Type by entering the information in the appropriate field. You can pick and choose which fields to complete to find the forms you are looking for.

Supplemental Reports

• Some payments made to employees that are not part of regular earnings should be reported on a supplemental report. These include longevity, sick and vacation leave conversion, disability, retroactive payments (not missed or late reports, but payments approved going back to previous periods), and settlement agreements. Supporting documentation for supplemental payments should be provided to employeroutreach@opers.org.If your organization offers leave conversion payments to employees and you would like for them to be reportable to OPERS, OPERS must receive and approve a new conversion plan each year prior to any conversion payments being made.